PERFORMANCE CONTRACT
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| PERFORMANCE CONTRACT |
contactcentre@helb2016/2017 - BETWEEN
THE GOVERNMENT OF THE REPUBLIC OF KENYA
AND
THE CABINET SECRETARY
MINISTRY OF ENVIRONMENT, WATER AND NATURAL RESOURCES
1ST JULY, 2013 TO 30TH JUNE, 2014
PERFORMANCE CONTRACT
This Performance Contract (hereinafter referred to as “Contract”) is entered into between the Government of the Republic of Kenya (hereinafter referred to as “GoK”) represented by H.E. the President, of P.O. Box 30510, 00100 Nairobi, (together with its assignees and successors) of the one part, and the Cabinet Secretary, Ministry of Environment, Water and Natural Resources (hereinafter referred to as the “the Cabinet Secretary”), of P.O. Box 49720, 00100 Nairobi, (together with its assignees and successors) of the other part.
WHEREAS
The Government is committed to ensuring that public offices are well managed and are cost effective in delivering quality service to the public in line with provisions of the Constitution of Kenya;
The Government recognizes that the Ministry holds a vital key to improving the quality of lives of Kenyans and making the country globally competitive;
The purpose of this performance contract is to establish the basis for ensuring efficient and effective services are delivered to Kenyans in line with the provisions of the Constitution and by requiring the Ministry to adopt human rights approach to service delivery and focus on:
1. Ensuring that systems are established to ensure equality of all users of public services;
2. Ensuring impartiality and fairness in the process of delivery of public services;
3. Ensuring continuity of public services under all circumstances;
4. Establishing systems to enable adaptability of public services to the needs of users;
5. Ensuring professionalism and ethics in Public Service is achieved and maintained;
6. Establishing systems to ensure promotion and protection of rights of users of public services and public servants as enshrined in the Bill of Rights;
7. Institutionalizing a culture of accountability, integrity, transparency and promotion of values and principles of public service;
8. Ensuring effective, efficient and responsible use of public resources, and
9. Ensuring responsiveness by public servants in delivery of public services.
This contract therefore represents a basis for continuous improvement as Government endeavors to meet the needs and expectations of the Kenyan people; and
This contract should form the basis for the Ministry programs, projects and priorities.
NOW THEREFORE, the parties hereto agree as follows:
Part I
Vision, Mission and Strategic Objectives
(a) Vision
To be the leading agency in the integrated conservation, protection, management and utilization of Environment, Water and Natural Resources for sustainable development in Kenya
(b) Mission
To provide coordinated policy, legal framework and capacity building through integrated programs for sustainable management and utilization of natural resources for national development.
(c) Strategic Objectives
In pursuit of the vision, and in line with the mission, the Ministry will focus on the following objectives:
i) Develop, implement and review strategies, policies and legislative frameworks in line with the Constitution;
ii) Enhance sustainable management of environment, water and natural resources;
iii) Increase access to water and sewerage services;
iv) To enhance the role of forestry and wildlife conservation in socio economic development
v) Enhance capacity building for environmental and water resources management, basin-based development;
vi) Formulate, promote and implement integrated regional development plans, programs and projects;
vii) Enhance research and development to generate and manage data and information
Part II
Commitments and Responsibilities of the Cabinet Secretary
i) Ensure that public services are delivered in accordance with national laws, regulations and policies,
ii) Ensure modernization of the Public Service by introduction of modern technologies and innovative procedures and systems to improve service delivery;
iii) Ensure that public officers demonstrate professionalism, transparency and accountability in performing their duties and that they show courtesy, integrity and neutrality in dealing with citizens.
iv) Develop and implement strategic plan and ensure that it is linked to MTP II.
v) Set comprehensive performance targets and ensuring their achievement.
vi) Cascade performance contract to all departments, sections, units, levels and cadres of employees and grass-root institutions for the purpose of complete integration of the process. The integration will include linking the Performance Contracts with the Performance Appraisal System (PAS).
vii) Prepare employees in the organization for the desired changes in working styles, attitudes and work ethics.
viii) Ensure progressive realization of the Bill of Rights.
ix) Ensure promotion of National Cohesion and Integration
Part III
Commitments and Obligations of the Government
i. Provide prompt feedback to communication not more than 10 working days
ii. Support the realization of flagship projects and initiatives in Kenya Vision 2030
iii. Provide and ensure timely release of budgeted funds
iv. Ensure support to proposed policy, legal and institutional reforms
v. Ensure that public officers suspected of corrupt practices step down to allow room for investigations.
Part IV
Frequency of Monitoring and Information Flow
The Ministry will submit quarterly and annual performance reports to the Division of Performance Contracting for the purpose of monitoring progress of performance, and for annual evaluation of performance.
Part V
Duration of the Performance Contract
The Performance Contract will run for one financial year from 1st July 2013 to 30th June 2014.
Signed:
…………………………………………………..… Date………………………………
Prof. JUDI WANGALWA WAKHUNGU, OGW
Cabinet Secretary
Ministry of Environment, Water and Natural Resources
…………………………………………………….. Date…………………………………
His Excellency Hon. UHURU KENYATTA, CGH
President and Commander- in- Chief of the Defence Forces
of the Republic of Kenya.
MINISTRY OF ENVIRONMENT, WATER & NATURAL RESOURCES- PERFORMANCE CONTRACT MATRIX: FY 2013/2014
CRITERIA CATEGORY UNIT WT Target
2013/14
A FINANCE AND STEWARDSHIP
a. Compliance with set Budgetary levels % 3 100
b. Cost reduction/Savings Kshs. (M) 2 0.80
c. A-in-A Kshs. (M) 2 9.0
d. Utilization of Allocated Funds % 3 100
Weight sub-total 10
B SERVICE DELIVERY
Service delivery systems
i) access to information % 5 X + 5
ii) Access to efficient and quality public services % 10 X + 5
iii) Service delivery improvements (including business process re-engineering) % 5 100
Customer Satisfaction
iv) Customer satisfaction index % 5 X + 2
v) Resolutions of Public Complaints % 5 100
Weight Sub-total 30
C NON FINANCIAL
1. Asset management % 2 100
2. ISO Certification % 2 35
3. Prevention of HIV/AIDS infections % 1 100
4. Prevention of alcohol and drug abuse % 1 100
5. Gender mainstreaming % 2 100
6. Disability mainstreaming % 2 100
7. Youth and women empowerment % 2 100
8. Compliance with Statutory Obligations % 1 100
9. Automation % 2 35
10. Competency development % 1 X+2
11. Environmental sustainability % 1 100
12. Implementation of the Constitution % 2 100
13. Development of Ministerial Strategic Plan 2013-2017 % 1 100
Weight Sub-total 20
D OPERATIONS
Outcomes aligned to MTP II and Sector Performance Standards
a) Integrated waste management system in major urban centers No 5 5
b) Increased national water coverage % 5 53
c) Increased tree cover % 5 7.5
d) Identify and map wildlife corridor/ migratory route No 5 1
e) Wealth creation through Multi-Sectoral projects No 5 4
Project Sub-indicators
1. Timeliness % 0.5 100
2. Quality % 0.5 100
3. Relevance % 0.5 100
4. Cost efficiency % 0.5 100
5. Completion rate % 0.5 100
Fulfillment of performance contract commitment to downstream institutions % 1.0 100
Ease of Doing Business % 1.5 100
Weights Sub-total 30
E DYNAMIC /QUALITATIVE INDICATORS
1. Work environment % 1 X+2
2. Employee satisfaction % 1 X+2
3. Safety Measures % 1 100
4. Research and Development % 1 100
5. Submission of pension documents to Pensions Department. Months 1 9
Weight Sub-total 5
F CORRUPTION ERADICATION
Corruption Eradication % 5 30
Weight Sub-total 5
TOTAL 100
Annex I
A: FINANCE AND STEWARDSHIP
A.1. Compliance with set budgetary levels
During the contract period, the Ministry will ensure that all expenditure is incurred within the set budget as shown below:
Budget 2012/13 Printed Estimates Kshs (Bn)
Recurrent 7.68
Development 25.54
TOTAL 33.22
A.2. Cost Saving/Reduction
The Ministry aims to achieve a cost reduction of Kshs0.80 million from the following areas:
S/no Department Amount (Ksh)Millions Description
2013/14
1 Water resources 0.15 Partially undertaking of some of the activities internally as opposed to engaging full consultancy for the following activities: i)feasibility study for water resources assessment; ii) preparation of the groundwater resources development and management policy;
2 Administration 0.65 • Pooling of transport/fuel cards
• Bulk procurement of common user items from suppliers
• Procurement of goods/services as per market price index guidelines from PPOA
• Direct purchase from supermarkets
• Pooling of resources during field monitoring and backstopping visits
TOTAL 0.80
The cost savings initiatives set up in the previous performance contract will continue to be implemented.
A.3. A-I-A
During the contract period an amount of Ksh 9.0 Million will be collected as AIA. This will be realized as follows:
S/No. Item Amount Kshs (Millions)
Projected 2013/14
1. Sale of water from the ministry’s borehole 1.0
2. Fees from renewal/new applicants of licenses of water professionals 2.5
4. Sale of tender documents 0.4
5 Disposal of idle assets 0.1
6 Sale of plant machinery and equipments 0.5
7 Specialized weather product charges 0.5
8 Course fees and hostel charges 4.0
TOTAL 9.0
A.4. Utilization of Allocated Funds
The Ministry will ensure that funds are applied to programs, projects and activities for which the funds were appropriated and planned for. Variance analysis will be carried out on all budget items/lines to establish conformity to this indicator.
B: SERVICE DELIVERY INDICATORS
Service Delivery Systems
B.1 Access to information
The Ministry will undertake the following activities:
1. Undertake baseline survey in the 2nd quarter on the population currently accessing information on services
2. web based enabled system through
a. Develop an online application of water professionals
b. Update website to include social media (Face book, twitter)
3. Hold one open day
4. Establish two well- designed customer care desks manned by friendly/efficient officers
5. Participate in Huduma centers
6. Information sharing through publishing of state reports on environment, water, forestry and wildlife, regional development and natural resources
All this activities will increase access to information to 100%
B.2 Access to efficient and quality public services
1. Undertake baseline survey in the 2nd quarter on the population currently accessing efficient and quality services as per the service charter and implement the recommendations.
2. Information about all departments is available at customer care desks
3. An efficient and effective telephone exchange manned by friendly staff
B.3 Service delivery improvements (including business process reengineering)
1. Establish an efficient and effective customer contact centre for the Ministry to handle enquiries regarding our services.
Customer Satisfaction
B.4 Customer satisfaction index
The following activities will be undertaken:
1. Carry out baseline survey in 2nd quarter and implement key recommendations of the survey;
2. Carry out an independent customer satisfaction survey in the 4th quarter.
B.5 Resolutions of Public Complaints
The following activities will be undertaken;
1. Establish complaints handling and management infrastructure (mechanism) and submit information on the same to Commission on Administrative Justice(CAJ) in the prescribed format in quarter 1
2. Establish a Ministerial Resolution of Public Complaints Committee comprising representatives of all departments
3. Maintain and update public complaints register (staff complaints, public complaints and complaints referred by CAJ)
4. Conduct one capacity building workshop for complaints-handling officers and staff
5. Create awareness of existence of complaints handling mechanism to internal and external publics using our various public platforms
6. Develop complaint handling procedures
7. Resolve all complaints received.
8. Submit quarterly reports on the number, nature and actions taken using the prescribed format to Commission on Administrative Justice (CAJ).
C: NON FINANCIAL INDICATORS
C.1. Asset Management
During the contract period, the Ministry will;
1. Inventory management: Undertake Inventory management by establishing and keeping a catalogue of the assets and property.
2. Maintenance: service all motor vehicles, office tools and equipment and maintain them as per manufactures’ schedule;
3. Repairs: Repair all motor vehicles, office tools and equipment promptly;
4. Disposal of idle assets: Update the inventory of unserviceable obsolete and surplus operational assets; Dispose of all unserviceable, obsolete and idle assets from the inventory register and as provided for in Public Procurement and Disposal Act 2005;
C.2. ISO Certification
In the contract period, the following will be undertaken;
A 10%
Bring expert on board
Define scope
Appoint management representative (MR)
Appoint ISO team
B 25%
Train middle management - (process owners)
Brief top management
Conduct awareness training for all employees
C.3. Prevention of HIV/AIDS Infections
The activities to address Prevention of HIV Infections will include:
1. Submit annual work plan to NACC in the prescribed format at the beginning of the contract period
2. Conduct biannual HIV counseling and testing for the staff, in liaison with the Ministry of Health
3. Develop work place policy and communicate the same to the members of staff
4. Conduct quarterly workshops with the aim of communicating behavior change
5. Screen 6 video shows and 2 peer talks targeting behavior change among the staff
6. Promote condoms at the Ministry headquarters by availing 1000 female condoms and 10,000 male condoms;
7. Provide food supplements to infected and affected staff families at least two (2) times a year.
8. Submit quarterly status reports to NACC in the prescribed format by 30th of the succeeding month after the quarter
C.4. Prevention of Alcohol and Drug Abuse
1. Prepare and submit an annual work plan to NACADA at the beginning of the contract period in the prescribed format;
2. Develop a work place policy on prevention of ADA
3. Undertake Baseline survey to establish prevalence of ADA in the Ministry in the 2nd quarter during the contract period
4. Undertake biannual sensitization of staff;
5. Establish and operationalize an Employee Assistance Programs (EAP) focusing on early identification, treatment and rehabilitation of staff with substance use disorder (SUD)
6. Establish and strengthen the capacity of ADA prevention unit to implement the program
7. Submit quarterly ADA implementation reports to NACADA using the prescribed format.
C.5. Gender Mainstreaming
During the contract period the Ministry will undertake the following;
1. Establish and operationalize a Gender mainstreaming committee
2. Develop Ministerial gender policy in line with the national gender and development policy to guide gender mainstreaming activities;
3. Develop and implement work place policy on gender based violence;
4. Biannual sensitization of all staff on gender mainstreaming;
5. Undertake baseline survey on compliance with one third rule gender representation policy on appointments, promotions and employment in the Public Service, as per the Constitution;
6. Proportion of ministerial sectoral plans subjected to sex disaggregated benefit incidence analysis;
7. Submit quarterly progress reports to National Gender and Equality Commission on and a copy to Directorate of Gender, Ministry of Devolution and Planning on the level of gender mainstreaming as per the prescribed format.
C.6. Disability Mainstreaming
During the contract period the Ministry will undertake the following;
1. Establish and operationalize a Disability Mainstreaming Committee;
2. Formulate Disability mainstreaming action plan to ensure that staff are informed on disability related aspects and to empower persons with disabilities;
3. Sensitize 100 staff on service provision to persons with such disabilities such as mental, physical, visual, deaf, albinism, epilepsy ,autism, cerebral palsy etc;
4. Train 10 staff on sign language;
5. Ensure progressive realization of attaining the 5% of all recruited personnel in appointments, employment and promotions are persons with disabilities;
6. Ensure that there is no discrimination in advertising, interviewing, recruitment, volunteerism, internships, training & promotions of PWDs
7. Submit quarterly disability mainstreaming reports to NCPWD using the prescribed reporting format.
C.7. Youth and women empowerment
1. Progressive involvement of youth in internship programs of Ministry
2. All government projects and programs should have a component of transfer of skills to the youth through apprenticeship
3. 30 percent of the tenders to be allocated to the youth and women enterprises. In the ministry, the total value of procurement of goods and services is Kshs 502 million and 30% is approximately Ksh.150.6 million (note; Undergoing donor programs, Mega projects like dams might be a challenge)
4. Monitor and ensure the attachment of qualified youth to the Ministry and the state corporations for job attachments and placements for experience
5. Establish and operationalize a Ministerial Youth and women Mainstreaming Committee
6. Submit quarterly reports to Directorate of Youth Development and Empowerment
C.8 Compliance with Statutory Obligations
The activities will include;
1. Comply and enforce all relevant legislations/regulations with public procurement regulations and rules and remit statutory deductions (NSSF,NHIF, PAYE,HELB,SACCOs)
2. Carry out a compliance audit at the end of the fourth quarter.
3. Sensitize staff on legal matters through two workshops
C.9 Automation
During the contract period, the Ministry will undertake to implement the sub indicators under the automation stages 1 and some activities in stage 2. This will raise the cumulative automation level to 35% as follows:
1. Institutional strategy and vision- 15%
• Institutional ICT strategy developed and disseminated (will detail the roadmap the institution intends to take in utilizing ICTs to deliver on its core mandate)
• Adoption and operationalization of e-Government standards (the standards are available at e-government website (www.egovernment.go.ke)
• Qualified ICT staff deployed as per organizational approved structure
• Percentage of Institutional ICT budget line against total budget- industry standard is 10%.
• Staff to computer ratio- ranges from 1:1 for technical staff to 1:10 for support staff.
2. Connectivity and technology infrastructure -20%
i. Internet bandwidth available within the institution
ii. ICT infrastructure
• Office automation(implement Project information system and Stores management system)
• implement Electronic Document Management System (EDMS) in use
• LAN installed
iii. 30% of institutional data to be digitized and is accessible against total number of manual records kept
iv. ICT security measures in place ( back up s and anti-virus )
C.10. Competency Development
During the contract period, the Ministry will undertake the following activities to determine the competency level;
1. Carry out a baseline survey to determine the competency level and skills needs assessment
2. Draw Training Projections/Intervention Programs.
3. Implementing the training/Intervention Programs.
4. Holding Departmental Training Committee (DTC) meetings on quarterly basis.
5. Update the staff skills inventory.
6. Carrying out Monitoring and Evaluating of training Programmes.
7. Undertake Performance Appraisal to all staff.
In undertaking the skills/competency needs assessment, the Ministry will refer and be guided by the “Manual on Managing the Training Function in the Public Service” developed by the Directorate of Public Service Management in September, 2010, and which can be downloaded from the website.
C.11. ENVIRONMENTAL SUSTAINABILITY
The activities will include;
1. Develop workplace Environmental Policy
2. Develop and implement environmental awareness creation programmes
3. Waste management that includes:
• Reducing, reusing and recycling of waste in the respective institutions
• Developing and implementing mechanisms for proper disposal of e-waste, e.g. computers, microwaves, air conditioners, phones, among other electronic devices.
4. Measures to mitigate against water, air, noise and other forms of pollution.
C.12. IMPLEMENTATION OF THE CONSTITUTION
1. Finalize water policy and bill
2. Finalize Environmental Policy
3. Finalize the Regional Development policy
4. Finalize the Wildlife Policy
5. Finalize Forests Act to align the Act with the constitution
6. Finalize on the RDAs coordination bill and align the RDAs Draft bills with the constitution.
7. Finalize Transboundary water policy
C.13. Development of Ministerial strategic plan 2013-2017
The Ministry will develop and finalize the Ministerial strategic plan 2013-2017.
D: OPERATIONS
Outcomes aligned to MTP II and Sector Performance Standards
a) Integrated waste management system in major urban centers
The ministry shall achieve the above outcome through implementation of the listed flagship and other projects.
• Strengthening environmental governance
• Waste Management and Pollution Control
• Rehabilitation of Urban Rivers
Accurate Weather Forecast
• Modernization of Meteorological Services
• Advertent Weather Modification Programme
Other projects
o Natural Resources Management (NRM) Programme
o Lake Victoria Environmental Management Programme (LVEMP) II
o Kenya Agricultural Sustainable Land Management Programme (KASLMP)
o Imariasha Naivasha Programme
b) Increased National water coverage
The Ministry will ensure and coordinate implementation of the following flagships projects to progressively increase access to clean and safe water from 52% to 53% (1 Million additional people)
• Water resources management programme
• Trans-boundary waters
• Water harvesting and storage programme
• Water Supply programme
• Land reclamation
Other project
• Finalization of National Water Master Plan 2030.
c) Increased tree cover
The Ministry shall coordinate implementation of the flagship projects to raise the tree cover from 6.99% to 7.5% in 2013/14 Financial year
• Rehabilitation and Protection of the Water Towers
• Forest conservation and management
• Forestry Research and Development
• Promotion and piloting of Green Economy
• Carbon Credit Trading
d) Identify and map wildlife corridor/ migratory route
The Ministry shall ensure coordination and implementation of the following Flagship projects
• Securing Wildlife corridors/migratory routes
• Wildlife Conservation and Management
e) Wealth creation through Multi-Sectoral projects
The Ministry shall coordinate the implementation of flagship/other projects to increase wealth creation.
• Blue economy
• High Grand Rapid falls multipurpose reservoir
• Tana Delta Irrigation Project (TDIP)
Other projects
o Integrated Regional Development Master Plans
o Mwache Multi-Purpose Dam
o Kimira Oluch smallholders farm improvement project
The Ministry’s mandate which entails to: -
1. Formulate and provide policy guidance
2. Mobilize resources
3. Prepare concept papers
4. Set standards and,
5. Develop a Monitoring and Evaluation framework
Thus the ministry shall ensure and coordinate the enlisted flagship/others projects are implemented.
Flagships
1. Strengthening environmental governance
a. The EMCA 1999 will be reviewed according to the constitution.
b. Finalization of Environment policy
c. Finalization of wetland policy
d. Finalization of climate change policy
e. Revised EMCA 2013
2. Waste Management and Pollution Control
Support the development of integrated waste management system in five major urban centers (Mombasa, Nakuru, Eldoret and Kisumu, and Nairobi)
3. Rehabilitation of Urban Rivers
i. Plant 150,000 indigenous fruit tree seedlings along the riparian zones of Ngong, Mathare and Nairobi rivers.
ii. Stabilize river banks using gabions on a 2.5 km Demonstration-stretch.
iii. Install 4 solar powered flood lights in the Michuki Park.
4. Modernization of Meteorological Services
i. Install and commission 36no. AWS
ii. Install and commission 2no. meteo-ocean data buoys in Lake Victoria
iii. Tender for one automatic/airport weather observing system (AWOS) for Kisumu International Airport for safety of air navigation
iv. Install 3no. seismic stations in Nakuru, Mombasa and Voi for multi-hazard Tsunami Early warning and mitigation programme of the WMO and IOC/UNESCO on Disaster Risk Reduction
v. Tender for CLISYS-Climate data management system
vi. Acquire at least 300no. assorted weather instruments and related equipments such as wind system, digital thermometers, High precision digital barometers, compasses, GPS, sunshine card, digital pendant logger, radiosondes and latex weather balloons.
5. Advertent Weather Modification Programme
i. Carry out the 1st scientific expeditions to Mount Kenya Lewis Glacier
ii. Prefeasibility study on hail suppression over tea growing areas of Kericho/Nandi hills to identify areas prone to hailstorms and install rain gauges
iii. Feasibility study on rainfall enhancement over ASALs (Garissa/Wajir) to identify possible areas for installation of radar and rain gauges
iv. Engage a consultant to implement the proposal and roadmap for weather modification programme.
6. Rehabilitation and Protection of the Water Towers
i. Rehabilitation of Water Towers and Management of Catchment Areas (Land cover and land use assessment for mapping the status in Mau, Cherengany, Mt. Elgon, Aberdare and Mt. Kenya)
a) Ensure the County Government incorporate rehabilitation of water towers in their County integrated plan
b) Rehabilitate by planting 50 Million tree seedlings
c) Implementation of the Master Plan on conservation and sustainable management of water catchment areas
7. Forest conservation and management
i. Develop the National Forest Programme
ii. Support forest enterprises through collaboration with county governments, KEFRI, KFS, and CBOs.
8. Forestry Research and Development
i. Monitor Research and development on forestry
ii. Identification and improvement of tree species for various uses and services
iii. Review the forest resource account
9. Wildlife conservation and management
i. Identify map and secure Wildlife corridors and dispersal areas
ii. Prepare a framework for national wildlife management strategy
10. Promotion and piloting of Green Economy
i. Green Schools Initiative: Establish 5 tree nurseries in all 47 counties in collaboration with respective county governments.
11. Carbon credit trading
Review the processes of carbon credit trading
12. Water resources management programme
a. Develop 50 sub-Catchment Management Plans
b. Review 2 catchment management strategies
c. Prepare status report for each of the six catchment and ensure compliance with the recommendation;
d. Rehabilitation and installation of 100 hydro metrological network stations
e. Complete Groundwater mapping Turkana and Marsabit Counties
f. Initiate preparation hydro geological map for Turkana and Marsabit Counties
13. Trans-boundary waters
a. Review the International treaties on transboundary waters
b. Initiate and formulate Cooperative Management Frameworks and/or MoUs for the following shared water resources;
1. Mara River Basin with Republic of Tanzania
2. Sio-Malaba-Malakisi River Basin with Republic of Uganda
3. Lake Challa and Lake Jipe Basin with Republic of Tanzania
4. Initiate negotiations for Lake Turkana/River Omo and River Turkwel Basin with the Federal Republic of Ethiopia
5. Initiate negotiations for River Daua Basin with the Federal Republic of Ethiopia
14. Water harvesting and storage programme
The Ministry will undertake the following in collaboration with respective county governments: -
Resettlement
a. Nzoia dam-land resettlement
b. Nyando dam-land resettlement
Construction
a. Badasa- Construct to substantial completion (100%)
Design of dams
a. Siyoi dam- Final design
b. Rare dam- Final design,
c. Upper Narok-final design
d. Rumuruti dam-final design
15. Water Supply programme
The ministry will Coordinate the implementation of urban and rural water supply projects and Sewerage projects under the flagship projects of Vision 2030 in collaboration with respective county governments and prepare a status report. The activities will be undertaken by the 8 Water -Services Boards. These projects include;
1. Expansion of infrastructure in satellite towns around Nairobi, Mombasa, Kisumu, Nakuru and Kisii,
2. Expansion of water supplies infrastructure in 8 medium size towns of Narok, Machakos, Wote, Ruiru, Athi River, Siaya, Matuu and Maua;
3. Expansion of water and Sanitation in the proposed resort cities of ; Isiolo and Lodwar;
16. Provision of water to poor un-served areas including informal settlements
The Ministry will oversee WSTF and WSPs/ community water providers undertake implementation of water provision programme to unserved/informal settlements according to standards.
17. Land reclamation
a. Undertake national land reclamation baseline survey- produce one Land Degradation Assessment Report
b. The ministry will build capacity and facilitate 10 counties to increase area under land reclamation.
18. High Grand Rapid falls multi purpose reservoir
I. Advertising High Grand Rapid Falls multipurpose reservoir for financing
II. Engage the Public Private Partnership secretariat
19. Tana Delta Irrigation Project (TDIP)
Monitor and evaluate the implementation by TARDA
20. Securing Wildlife corridors/migratory route
1. Establish a task force for coordinating and mobilizing resources
2. Identify one wildlife corridors
3. Undertake mapping and secure one wildlife corridors
20. Blue Economy
a) Review policies and guidelines on management of marine parks and reserves.
Other Projects
1. National Water Master Plan 2030
a) Hold validation workshop
b) Finalize NWMP 2030
c) Disseminate NWMP 2030 to the Water Boards and other stakeholders
2. Climate Change
a) Implementation of National Climate Change Action Plan
i. 4 Sensitization workshops of NCCAP stakeholders at national and county levels
ii. Development of climate change policy and climate change legislation
iii. Develop a nationally appropriate mitigation action (NAMA) for energy sector
b) Develop a National Adaptation Plan (NAP)
c) Develop a National Green Economy Strategy and implementation plan
d) Prepare and participate at regional and international climate change fora
e) Initiate the development of national GHG inventory institutional coordination mechanism
f) Establish and operationalise a Bilateral Joint Credit Mechanism (JCM) between Japan and Kenya
g) Develop and Implement 1 NAMA proposal
3. Natural Resources Management Programme (NRMP)
Formulate Green Economy Strategy
4. LVEMP II programme
• Coordinate implementation of the LVEMP II programme
• Initiate procurement for construction of 10 bio-toilets
5. Implement KAPSLMP Programmes
i) Payment for Environmental Services (PES)
o Situational Study Report
o Develop concept Note on Water fund 4 PES
ii) Sustainable Land Management (SLM )
o Background paper on SLM
iii) Kenya Sustainable Land Management Investment Framework ( KSIF)
o Development of Concept Paper on SCM Investment Framework
o Development of TOR’s for Baseline Study on KSIF
iv) Develop guidelines for the establishment of community tree/fruit nurseries in the 3 catchments of:
o Kikuyu – kinale;
o Taita Taveta; and
o Cherangani
6. Imarisha Naivasha Programme
Coordinate implementation of the Imarisha Naivasha programme
7. Integrated Regional Development Master Plans
Mobilize resources for identified projects in master plans
8. Mwache Multi-Purpose Dam
In the financial year 2013/14 the Ministry in conjunction with World Bank will carry out appraisal of the project.
9. Kimira Oluch Small holders Farmer irrigation scheme (KOSFIP)
This will be undertaken through construction of one in-block irrigation infrastructure for Kimira irrigation scheme
Actions plans for Vision 2030 Flagship Projects
The ministry will prepare the following for each of the above Flagship Projects;
a. Prepare Project Implementation Roadmap;
b. Prepare a detailed project Collaboration Framework;
c. Prepare funding model;
d. Prepare branding/ communication plan;
e. Put in place a monitoring and evaluation system and submit quarterly reports to VDS
Projects sub-indicators
The Ministry will undertake the projects based on the following indicators;
i. Timeliness
ii. Quality
iii. Relevance
iv. Cost efficiency
v. Completion Rate
Fulfillment of Performance Contracts commitments to downstream institutions
The Ministry will continue to support downstream institutions under it by adhering to commitments and obligations of the Ministry stipulated in the Performance Contracts by ensuring that:
1. State corporations performance contracts are negotiated and signed on time.
2. Funds allocated to state corporations are released within 5 working days upon receipt of exchequer
3. Policy matters and communications affecting state corporations are communicated within 10 working days of their issues.
4. The Ministry representatives to attend state corporations boards meetings as scheduled to ensure the Ministry’s policies are adhered to.
Ease of doing business
1. Registration of Water Professional and Water contractors
• Receive and process new applications and renewal of licenses
• Coordinate evaluation of the applications by the relevant Departments/Divisions
• Monthly departmental meeting on registration of water professionals and contractors
• Update the register of Contractors and Professionals
• Gazettment of the Updated list of Contractors and Professionals in a Kenya Gazette Notice by 31st April issue, year 2014.
2. Timely payment of vouchers and imprest warrants to be done within 2 working days upon receipt with full documentations.
3. Payment for received goods and services promptly within 10 working days upon receipt of goods/services with full documentations.
E: DYNAMIC INDICATORS
E.1 Work environment
1. Carry out baseline internal survey in 2nd quarter and implement key recommendations/issues of the survey;
2. Carry out an internal work environment survey in the 4th quarter to establish progress made towards addressing the identified issues.
E.2. Employee satisfaction
1. Carry out baseline internal survey in 2nd quarter and implement key recommendations/issues of the survey;
2. Carry out an internal employee satisfaction survey in the 4th quarter to establish progress made towards addressing the identified issues.
E.3 Safety Measures
During the contract period the following will be undertaken:
1. Maintain all fire equipment (fire extinguishers, fire/smoke detectors) and ensure that they are in good working condition.
2. Develop Integrated Security Management System (ISMS) and train 10 champions on ISMS
3. Safety of documents:- Back up for automated Integrated Record Management System, undertake capacity building and appraise and decongest Records Management Unit (RMU).
E.4. Research and Development
1. Undertake one research study on mainstreaming of groundwater dimension into the integrated management of Lake Basin using isotope hydrology in collaboration with International Atomic Energy Agency (IAEA).
2. Initiate a research on adaptation to climate change
E.5. Submission of pension documents to Pension Department
The Ministry will continue to submit pension claims with all the requisite documents to Pensions Department nine (9) months before the date of retirement, except the last pay certificate and Tax clearance form.
F. CORRUPTION ERADICATION
During the contract period, the Ministry will undertake to implement all the sub indicators under Level 1 and 2 in the corruption eradication criterion. This will account to cumulative 30% implementation of the criteria. The following activities will be undertaken:
Level I: Anti Corruption Framework 10%
1. Reconstitute and operationalize corruption prevention/integrity committee composed of PS as chair and Heads of Departments/Directorate as members
2. Forward names of Heads of Departments/Directorates to EACC for integrity vetting
3. Review and implement anti corruption policy as per EACC guidelines
4. Develop and implement leadership and ethics code of conduct in line with the leadership and Integrity Act 2012 (Open and maintain conflict of interest register and gift register)
5. Undertake corruption risk mapping/assessment and submit report to EACC with effective measures to mitigate against the risks
Level II: Institutionalized corruption prevention 20%
1. Enhance implementation of the provision of anti-corruption framework under level I( specifically corruption risk assessment and anti-corruption Plan)
2. Evaluate outcomes and impact of the anti-corruption frame work implementation in Level I
3. Enhance institutional capacity on integrity, ethics and anti-corruption
In addition, the Ministry will:
• Submit quarterly reports to EACC using prescribed format clearly indicating corruption strategies implemented during the reporting quarter.
• Submit with the quarterly reports, information on all tenders and contracts awarded which are above threshold of Kshs500,000. The information should include names of directors of companies and contracts/Tender prices.
With the information we provide about contactcentre@helb2016/2017
, We hope you can be helped and hopefully set a precedent with you . Or also you can
see our other references are also others which are not less good about Parallel Report under the UN-CRPD for Republic of Korea
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