SALE OF BOARDED STORES AND EQUIPMENT
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| SALE OF BOARDED STORES AND EQUIPMENT |
helb portal - HELB/T/03/2015 - 2016
TENDER CLOSING DATE: WEDNESDAY 7TH OCTOBER, 2015 AT 11.00 A.M
TENDER DOCUMENT TO BE DROPPED IN THE TENDER BOX ON 19TH FLOOR, ANNIVERSARY TOWERS
TABLE OF CONTENTS
PAGE
INTRODUCTION ……………………… 3
SECTION I INVITATION TO TENDER……………………. 4
SECTION II : INSTRUCTIONS TO TENDERERS……………. 5
Appendix to Instructions to tenderers…………….. 13
SECTION III : SCHEDULE OF ITEMS AND PRICE…………. 15-17
SECTION IV : CONDITIONS OF TENDER…………….. 18
Appendix to Conditions of Tender……….. 19
SECTION V : STANDARD FORMS…………………………… 22
5.1 FORM OF TENDER…………………… 23
5.2 CONFIDENTIAL BUSINESS
QUESTIONNAIRE FORM……………….. 24
5.3 TENDER COMMITMENT
DECLARATION FORM……………….. 26
INTRODUCTION
1.1 This Standard tender document for Sale of disposable Stores and Equipment has been prepared for use by public entities in Kenya in the disposal stores and equipment as provided by part X of the Public and Disposal Act, 2005.
1.2 The following general directions should be observed when using the document.
(a) Specific details should be furnished in the tender notice. The final document to be provided to the tenderers should not have blank spaces or give options
(b) The instructions to the tenderers should remain unchanged. Any necessary amendments to these parts should be made through the Appendix to instructions to tenderers.
1.3 Information contained in the invitation to tender shall conform to the data and information in the tender documents to enable tenderers to decide whether or not to participate in the tender and shall indicate any important tender requirements.
SECTION I - INVITATION TO TENDER
Date 23.9.15
Tender Ref No. HELB/T/03/2015 - 2016
Tender Name: SALE OF BOARDED STORES AND EQUIPMENT
1.1 The Higher Education Loans Board now invites sealed tenders from eligible candidates to purchase ASSORTED BOARDED STORES AND EQUIPMENT
1.2 Interested eligible candidates may obtain further information from and inspect the tender documents at Procurement Office 18th floor, Anniversary Towers, Higher Education Loans Board, P. O. Box 69489 – 00400, University Way, Nairobi during normal working hours or view and download the tender document from our website www.helb.co.ke or IFMIS portal https://supplier.treasury.go.ke. Bidders who download the tender document from the website are required to submit their contact details to procurement@helb.co.ke in case of any further tender addendum.
1.3 Bidders may view the stores and equipment every Tuesday, Wednesday and Thursday between 10.00am and 3.00 p.m.
1.4 A complete set of tender documents may be obtained by interested candidates upon payment of non-refundable fees of Kshs.1,000.00 for all Lots and a refundable deposit of Kshs.10,000.00 per motor vehicle. Payments shall be made to Higher Education Loans Board operational account number 1104823047, Kenya Commercial Bank, University Way Branch. HELB shall issue a receipt slip on presentation of the deposit slip.
1.5 Tenderers will be required to pay in advance a refundable deposit as indicated in the Appendix to Instructions to tenderers.
1.6 Completed tender documents are to be enclosed in plain sealed envelopes marked with the tender reference number and the tender name and deposited in the Tender Box at 19th floor, Anniversary Towers, University Way or addressed to C.E.O & Board Secretary, Higher Education Loans Board, P. O. Box 69489 – 00400, Nairobi so as to be received on or before Wednesday 7th October, 2015 at 11.00 a.m.
1.7 Prices quoted should be net, must be in Kenya Shillings and shall remain valid for 90 days from the closing date of the tender.
1.8 Tenders will be opened immediately thereafter in the presence of the tenderers or their representatives who choose to attend at the main Boardroom, 19th floor Anniversary Towers, University Way.
SIGNED For C.E.O & Board Secretary
Higher Education Loans Board
SECTION II - INSTRUCTIONS TO TENDERERS
Table of Clauses
Page
2.1 Eligible tenderers………………………………… 6
2.2 Cost of tendering…………………………………. 6
2.3 Tender documents………………………………. 6
2.4 Clarification of documents………………………. 7
2.5 Amendments of documents………………………. 7
2.6 Tender prices and currencies…………………….. 8
2.7 Tender deposit……………………………….. 8
2.8 Validity of tenders……………………………… 9
2.9 Viewing of the tender items…………………… 9
2.10 Sealing and marking of tenders………………… 9
2.11 Deadline for submission of tenders……………. 9
2.12 Modification and withdrawal of tenders………….. 10
2.13 Opening of tenders……………………………… 10
2.14 Clarification of tenders…………………………. 11
2.15 Evaluation and comparison of tenders…………… 11
2.16 Award of tender criteria………………………….. 11
2.17 Notification of award…………………………… 11
2.18 Contacting the procuring entity…………………. 12
SECTION II - INSTRUCTION TO TENDERERS
2.1 Eligible Tenderers
2.1.1 This Invitation for Tenders is open to all tenderers eligible as described in the Appendix to instructions to tenderers.
2.1.2 Tenderers shall not be under a declaration of ineligibility for corrupt or fraudulent practices
2.1.3 The procuring entity’s employees, committee members, board members and their relatives (spouse and children) are not eligible to participate in the tender unless where specifically allowed under section 131 of the Act.
2.2 Cost of Tendering
2.2.1 The tenderer shall bear all costs associated with the preparation and submission of its tender, and the procuring entity, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.
2.2.2 The price to be changed for the tender document shall not exceed Kshs.5,000/=
2.2.3 The procuring entity shall allow the tender to review the tender document free of charge before purchase.
2.3 The Tender Document
2.3.1 The tender document comprises the documents listed below and any addenda issued in accordance with clause 2.5 of these instructions to tenderers.
(i) Invitation to tender
(ii) Instructions to tenderers
(iii) Schedule of items and price
(iv) Conditions of Tender
(v) Form of tender
(vi) Confidential Business questionnaire Form
(vii) Tender Commitment Declaration Form
2.3.2 The tenderer is expected to examine all instructions, forms, terms and specifications in the tender documents. Failure to meet all the requirements of the tender will be at the tenderer’s risk and may result in the rejection of its tender.
2.4. Clarification of Documents
2.4.1 A prospective tenderer requiring any clarification of the tender document may notify the Procuring entity in writing or by post at the entity’s address indicated in the Invitation for tenders. The Procuring entity will respond in writing to any request for clarification of the tender documents, which it receives not later than thirty (30) days prior to the deadline for the submission of tenders, prescribed by the procuring entity. Written copies of the Procuring entities response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective tenderers that have received the tender document.
2.4.2 Clarification of tenders shall be requested by the tenderer to be received by the procuring entity not later than 7 days prior to the deadline for submission of tenders.
2.4.3 The procuring entity shall reply to any clarifications sought by the tenderer within 3 days of receiving the request to enable the tenderer to make timely submission of its tender.
2.5 Amendment of Documents
2.5.1 At any time prior to the deadline for submission of tenders, the Procuring entity, for any reasons, whether at its own initiative or in response to a clarification requested by a prospective tenderer, may modify the tender documents by amendment
2.5.2 All prospective candidates that have received the tender documents will be notified of the amendment in writing or by post and will be binding on them.
2.5.3 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, the Procuring entity, at its discretion, may extend the deadline for the submission of tenders.
2.6 Tender Prices and Currencies
2.6.1 The tenderer shall indicate on the appropriate Price Schedule the unit prices and total tender price of the items it proposes to purchase under the contract
2.6.2 Prices quoted by the tenderer shall be fixed during the tender validity period and not subject to variation on any account. A tender submitted with an adjustable price quotation will be treated as non responsive and will be rejected
2.6.3 The Price quoted shall be in Kenya Shillings.
2.7 Tender deposit
2.7.1 The tenderer shall put a deposit for every item tendered for in the amount indicated in the schedule of items and prices.
2.7.2 Failure to put the required deposit for any item tendered for will lead to disqualification of the bid for the item.
2.7.3 Unsuccessful Tenderer’s tender deposit will be discharged or returned as promptly as possible as but not later than Seven (7) days after the expiration of the period of tender validity prescribed by the procuring entity.
2.7.4 The successful Tenderer’s tender deposit will be credited to his bid price so that it forms part of the amount of the bid and the tender will be required to pay the bid price less the deposit security.
2.7.5 The tender deposit may be forfeited:
(a) if a tenderer withdraws its tender during the period of tender validity specified by the procuring entity.
(b) in the case of a successful tenderer, if the tenderer fails to pay the balance of the bid price.
2.8 Validity of Tenders
2.8.1 Tenders shall remain valid for 60 days or as specified in the appendix to instruction to tenderers after date of tender opening prescribed by the Procuring entity, pursuant to paragraph 2.10 Tender valid for a shorter period shall be rejected by the Procuring entity as non responsive.
2.8.2 In exceptional circumstances, the Procuring entity may solicit the Tenderer’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. The tender deposit provided under paragraph 2.7 shall also be suitably extended. A tenderer may refuse the request without forfeiting its tender deposit. A tenderer granting the request will not be required nor permitted to modify its tender.
2.9. Viewing of Tender Items
2.9.1 Prospective bidders are advised to view the items, stores/equipment in liaison with the procuring entity before they bid for each lot. This will enable them to arrive at the most reasonable and competitive bids. Bids are based on AS WHERE IS CONDITION and the conditions of the items are not warranted by the seller.
2.10 Sealing and Marking of Tenders
2.10.1 The tenderer shall seal the tender and mark it with the number and name of the tender and “DO NOT OPEN BEFORE Wednesday 7th October, 2015 at 11.00 a.m.
2.11 Deadline for Submission of Tenders
2.10.2 2.11.1. Tenders must be received by the Procuring entity at the address specified not later than Wednesday, 7th October, 2015 at 11.00 a.m.
2.11.2 The procuring entity may, at its discretion, extend this deadline for the submission of tenders by amending the tender documents in accordance with paragraph 2.5. in which case all rights and obligations of the procuring entity and tenderers previously subject to the deadline will thereafter be subject to the deadline as extended.
2.12 Modifications And Withdrawals Of Tenders
2.12.1 Modification of tenders
2.12.1.1 The tenderer may modify or withdraw its tender after the tender’s submission, provided that written notice of the modification, including substitution or withdrawal of the tenders, is received by the Procuring entity prior to the deadline prescribed for submission of tenders.
2.12.1.2 The Tenderer’s modification or withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of paragraph 2.9.1. A withdrawal notice may also be sent by fax but followed by a signed confirmation copy, postmarked not later than the deadline for submission of tenders.
2.12.1.3 No tender may be modified after the deadline for submission of tenders
2.12.2 Withdrawals and tenders
2.12.2.1 No tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period of tender validity specified by the tenderer. Withdrawal of a tender during this interval may result in the tenderer’s forfeiture of its tender deposit, pursuant to paragraph 2.7.5
2.13 Opening of Tenders
2.13.2 The Procuring entity will open all tenders in the presence of tenderers’ representatives who choose to attend on Wednesday 7th October, 2015 at 11.15 a.m and in the location specified in the invitation to tender.
The tenderers or representatives who are present shall sign a register evidencing their attendance.
2.13.3 The tenderers’ names, tender modifications or withdrawals, tender prices, and the presence or absence of requisite tender deposit and such other details as the Procuring entity, at its discretion, may consider appropriate, will be announced at the opening.
2.13.4 The Procuring entity will prepare minutes of the tender opening.
2.14 Clarification of tenders
2.14.2 To assist in the examination, evaluation and comparison of tenders the Procuring entity may, at its discretion, ask the tenderer for a clarification of its tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the tender shall be sought, offered, or permitted.
2.14.3 Any effort by the tenderer to influence the Procuring entity in the Procuring entity’s tender evaluation, tender comparison or contract award decisions may result in the rejection of the tenderers’ tender.
2.15 Evaluation and Comparison of Tenders
2.15.1 The Procuring entity will examine the tenders to determine whether they are complete, whether any computation errors have been made, whether required deposits have been furnished, whether documents have been properly signed and whether the tenders are generally in order. After examination a tender that will be determined to be substantially non responsive, will be rejected by the procuring entity.
2.15.2 The Procuring entity will evaluate and compare the tenders, which have been determined to be substantially responsive.
2.15.3 The tender evaluation committee shall evaluate the tender within 15 days of the validity period from the date of opening the tender.
2.16 Award Criteria
2.16.1The Procuring entity will award the contract to the successful tenderer(s) whose tender has been determined to be substantially responsive and has been determined to be the highest evaluated tender, subject to the reserves price.
2.17 Notification of Award
2.17.2 Prior to the expiration of the period of tender validity, the Procuring entity will notify the successful tenderer in writing that its tender has been accepted.
2.17.3 Simultaneously the other tenderers shall be notified that their tenders have been unsuccessful.
2.18 Contacting the Procuring entity
2.18.1 No tenderer shall contact the Procuring entity on any matter relating to its tender, from the time of the tender opening to the time the contract is awarded.
2.18.2 Any effort by a tenderer to influence the Procuring entity in its decisions on tender evaluation, tender comparison, or contract award may result in the rejection of the tenderer’s tender.
Appendix to Instructions to tenderers.
Notes on the appendix to the Instructions to Tenderers.
1. The Appendix to Instructions to tenderers is intended to assist the procuring entity in providing specific information in relation to the corresponding clauses in the instructions to tenderers included in Section II and the appendix has to be prepared for each specific tender.
2. The procuring entity should specify in the appendix, information and requirements specific to the circumstances of the procuring entity, the procuring of the tender, the nature of items being sold and the evaluation criteria that will apply to the tender.
3 In preparing the appendix, the following aspects should be taken into consideration:
(a) the information that specifies and complements provisions of Section II to be incorporated
(b) amendments and or supplements if any, to provisions of Section II as necessitated by the circumstances of specific items to be also incorporated.
4 Section II should remain unchanged and can only be amended through the appendix.
Appendix to Instructions to tenderers.
The following information for sale of boarded stores and equipment shall complement, supplement or amend, the provisions of the instructions to tenderers. Whenever there is a conflict between the provisions of the instructions to tenderers and the provisions of the Appendix, the provisions of the appendix herein shall prevail over those of the instructions to tenderers.
Instructions to Tenderers Reference
Particulars of appendix to Instructions to tenderers
2.1.1
Interested eligible bidders
2.8.1
60 days
SECTION III - SCHEDULE OF ITEMS AND PRICES
Notes on schedule of Items and Prices
1. The procuring entity will prepare the schedule of items being sold, marking each item with a unique number. Where items are to be sold as a lot, the lots must be clearly indicated in the schedule.
2. The schedule of items and prices will include a column for the deposit to be paid by the tenderer for the item and lot. The deposit amount should be indicated by the procuring entity.
SECTION III - SCHEDULE OF ITEMS AND PRICES
Lot No. Item Description Total
Quantity Location Requires Deposit Total Tender Price(Kshs.)
Refundable Deposit per vehicle
47 KAY 336V ISUZU D-MAX 1 Anniversary Towers 10,000.00
48 KBB 394S TOYOTA COROLLA SALOON 1 Anniversary Towers 10,000.00
49 KBB 393S TOYOTA STATION WAGON AVANZA 1 Anniversary Towers 10,000.00
50 Window glass 9 Anniversary Towers Non- Refundable Deposit per bidder for all lots
1,000.00
51 High back chairs [fiber] 3 Anniversary Towers
52 Low back Chairs 3 Anniversary Towers
52 Visitors Chairs 6 Anniversary Towers
1 Dell CPU 33 Industrial Area
2 Computer Monitors 17 Industrial Area
3 Printers 6 Industrial Area
3 Photocopiers 4 Industrial Area
3 Type writer 1 Industrial Area
4 Assorted Carpets - used 5 Industrial Area
5 Telephone heads 75 Industrial Area
5 calculator 2 Industrial Area
6 Fans assorted 2 Industrial Area
7 Visitors Chair 3 seater 8 Industrial Area
8 A Chairs 14 Industrial Area
8B Chairs 19 Industrial Area
9 Steel cabinets with 4 drawers 11 Industrial Area
10 Tyres assorted sizes 25 Industrial Area
11 Front reception counter 3 Industrial Area
12 Tea Urn 4 Industrial Area and Upper Hill
13 In out tray - metallic 6 Industrial Area
14 Internet switch Box 2 Industrial Area
15 Dismantled tables- Assorted Industrial Area
16 Wooden in/out tray 3 Industrial Area
17 Internet trunks- Assorted Industrial Area
18 CCTV RECORDER CAMERAS 7 Industrial Area
19A Tally printers Industrial Area
19B Tally printers Upper Hill- Mara Road
20 Monitors screen Computers Flat 14 Upper Hill- Mara Road
20 Computer screen Normal shape 6 Upper Hill- Mara Road
21 UPS 46 Upper Hill- Mara Road
22 Flat Bed Kodak scanners 2 Upper Hill- Mara Road
23 Printers 17 Upper Hill- Mara Road
23 Photo copier 1 Upper Hill- Mara Road
24 CPU 32 Upper Hill- Mara Road
25 Key Board 41 Upper Hill- Mara Road
26 Network switch box 2 Upper Hill- Mara Road
27 Hoover 1 Upper Hill- Mara Road
28 Assorted office desks 9 Upper Hill- Mara Road
29 Executive office desks 4 Upper Hill- Mara Road
30 Tyres assorted 7 Upper Hill- Mara Road
31 Air conditioners LG Wall type 2 Upper Hill- Mara Road
32 Round table 1 Upper Hill- Mara Road
33 Sofa set 4 seater Upper Hill- Mara Road
34 Work stations 20 Upper Hill- Mara Road
35 Coat Hangers with steel arms 8 Upper Hill- Mara Road
36 Half cabinet 2 doors-wooden 1 Upper Hill- Mara Road
36 Cabinet door long-wooden 1 Upper Hill- Mara Road
37 Coffee table 5 Upper Hill- Mara Road
38 IN & OUT wooden tray 6 Upper Hill- Mara Road
39 Steel cabinet 2 door 7 Upper Hill- Mara Road
40 High back steel chair 4 Upper Hill- Mara Road
41 Visitors chairs fabrics without arms 24 Upper Hill- Mara Road
42 Executive seats Leather high back 4 Upper Hill- Mara Road
43 Visitors chair fiber with arms metal stands 8 Upper Hill- Mara Road
44 Chairs with low back Assorted 22 Upper Hill- Mara Road
45 Secretarial Chairs 4 Upper Hill- Mara Road
54 Pink pay vouchers 26 Packs Anniversary Towers
55 Cartridge Ribbon S015262 23 Pcs Anniversary Towers
56 IBM Lexmark ribbons 138099 11 Pcs Anniversary Towers
57 9 ½’’ x 1part pay slips printing material 12 Cartons of 1000 sets Anniversary Towers
58 HP LaserJet 1300 series 1 Pc Anniversary Towers
59 Payment vouchers yellow 16 Pcs Anniversary Towers
60 Tally ribbon 25 11 Pcs Anniversary Towers
61 Speech cards 4 Packs Anniversary Towers
62 Anti-glare filters 10 Pcs Anniversary Towers
63 Computer binders 14.5’’ x11’’ 100 Pcs Anniversary Towers
64 Ribbon cartridge Epson S015264/8750 47 Pcs Anniversary Towers
65 Toner cartridge C4127X 10 Pcs Anniversary Towers
66 Toner Cartridge Q9720A 4 Pcs Anniversary Towers
67 Toner cartridge Q9721A 4 Pcs Anniversary Towers
Authorized official
Name Signature
Date:
EVALUATION CRITERIA
Your submission will be evaluated based on:
1. Payment receipt for non-refundable fee of Kshs. 1,000.00 for all lots-mandatory
2. Payment receipt of Kshs. 10,000.00 refundable deposit per vehicle-mandatory
3. Fill and sign form of tender and price schedule-mandatory
4. Filling of the confidential business questionnaire-necessary but not mandatory)
Award
The items will be sold to the highest responsive bidder per lot subject to the reserve prices.
SECTION IV - CONDITIONS OF TENDER
4.1 A tenderer may tender for each item or each lot and may tender for as many items or lots as he/she wishes.
4.2 A tenderer will pay a deposit in advance before the closing date of the tender for each item or lot tendered for as indicated in the schedule of items and prices.
4.3 Tenderers who will be awarded contracts will be required to pay for the items after 14 days and not later than 21 days failure to which the contract award will be cancelled and the deposit forfeited. If there is an administrative review, the review procedures shall be followed.
4.4 Tenderers who will not be awarded contracts will be refunded the deposits fourteen (14) days after notification of the communication of the contract awards.
4.5 Tenderers will be required to collect the items they have paid for within fourteen (14) days after making the payment failure to which storage charges will be charged as indicated in the appendix to Conditions of tender.
4.6 The procuring entity will retain confidential reserve prices for all the items. Items tendered for below the reserve price will be retained by the procuring entity.
Appendix to Conditions of Tender
Notes on appendix to Conditions of tender
1. The clauses in the appendix to conditions of tender are intended to assist the procuring entity in procuring specific information in relation to corresponding clauses in the conditions of tender.
2. The Provisions of the appendix complement the conditions of tender included in Section IV. In preparing the appendix, the following aspects should be taken into consideration;
(a) information that complement provisions of Section IV to be incorporated
(b) Amendments and or supplements to provisions of Section IV, as necessitated by the circumstances of the specific items of sale must also be incorporated.
(c) Section IV should remain unchanged and can only be amended through the appendix.
TERMS AND CONDITIONS OF TENDER
1. The items shall be sold lots on ‘’as-is-where-is’’ basis subject to a reserve price.
2. It shall be the responsibility of the tenderer to verify the condition of the items as it is not warranted by the Higher Education Loans Board.
3. This Tender document is issued subject to payment of a non refundable fee of Kshs.1, 000.00 for all lots and a refundable deposit of Kshs.10,000 per motor vehicle payable to Higher Education Loans Board operational account number 1104823047, Kenya Commercial Bank, University Way Branch. HELB shall issue a receipt slip.
4. The deposit will be refunded to unsuccessful tenderer for the motor vehicle after award of tender or form part of the purchase price to those who are successful.
5. The successful tenderer shall be required to pay the balance in full and collect the item(s) after 14 days and not later than 21 days failure to which the contract award will be cancelled and the deposit forfeited.
6. Tenderers will be required to collect the items they have paid for within fourteen (14) days after making the payment failure to which storage charges of kshs.250.00 per day shall be levied after the 5th day from the date of final payment for each day the item is not collected.
7. The Higher Education Loans Board is neither bound to accept the highest nor any bid nor is it bound to give reasons for its decision.
Appendix to conditions of tender
The following information for sale of boarded stores and equipment shall complement, supplement, or amend, the provisions of the conditions of the tender. Whenever there is a conflict between the provisions of the conditions of tender and the provisions of the appendix, the provisions of the appendix herein shall prevail over those of the conditions of tender.
Conditions of tender reference
Particulars of the appendix to Conditions of tender
4.5 HELB/T/03/15-16
Kshs. 250.00 per day shall be charged as demurrage after the 5th day from the date of final payment for each day the item is not collected
SECTION V - STANDARD FORMS
Notes on Standard Forms
5.1 The form of tender, the confidential business questionnaire form and the tender deposit commitment declaration form must be completed by the tenderers and returned with the tender. Failure to complete any of these forms will lead to the disqualification of the tenderer.
5.1 Form of Tender
Date:
Tender No.
To: Higher Education Loans Board
Gentlemen and/or Ladies:
1. Having examined the tender documents including Addenda.
Nos. ………………………….[insert numbers]. The receipt of which is hereby duly acknowledged, we the undersigned, offer to purchase and collect all the items offered to us in conformity with the said tender documents for the sum of ……………….[total tender amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender.
2. We undertake, if our Tender is accepted, to pay for and collect the items in accordance with the requirements of the tender.
3. We agree to abide by the tender for a period of ….[number] days from the date fixed for tender opening of the Instructions to tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
4. We understand that you are not bound to accept the highest or any tender that you may receive.
Dated this day of 20
[signature] [in the capacity of]
Duly authorized to sign tender for and on behalf of
5.2 Confidential Business Questionnaire Form
You are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2 (b) or 2 (c ) whichever applies to your type of business.
You are advised that it is a serious offence to give false information on this form
Part 1 – General
Business Name ……………………………………………………………………………………………..
Location of business Premises ……………………………………………………………………………
Plot No. ……………………………………… Street/Road ……………………………………………
Postal Address ………………………………………………………. Tel No. ……………………………
Nature of business …………………………………………………………………………………………
Current Trade Licence No. ………………………………………………….. Expiring date …………….
Maximum value of business which you can handle at any one time Kshs ……………………………….
Name of your bankers ……………………………………………………….. Branch …………………
Part 2 (a) – Sole Proprietor
Your Name in full ……………………………………………… Age ……………………
Nationality …………………………….. Country of origin ……………………………..
* Citizenship details ………………………………………………………………………
Part 2 (b) Partnership
Given details of partners as follows:
Name Nationality Citizenship Details Shares
1. ……………………………………………………………………………………………
1 ……………………………………………………………………………………………
2 …………………………………………………………………………………………
3 …………………………………………………………………………………………
Part 2 (c ) – Registered Company
Private or Public ……………………………………………………………………………..
State the nominal and issued capital of company –
Nominal Kshs.
Issued Kshs.
Given details of all directors as follows
Name Nationality Citizenship Details Shares
1. ……………………………………………………………………………………………
2.……………………………………………………………………………………………
3.…………………………………………………………………………………………
4. ……………………………………………………………………………………………
5. ……………………………………………………………………………………………..
Date …………………………………………………….. Seal/Signature of Candidate ……
…………………..
5.3 Tender deposit commitment Declaration Form
*Tender No. HELB/T/03/2015 - 2016
*As indicated in the schedule of items and prices, we do confirm that we have put deposits for the items tendered for as supported by the attached copies of receipts as follows:-
ITEM No. or
Lot No. Item Description Deposit
Kshs. Receipt No. and Date
1. KAY 336V Isuzu D-max
2. KBB 394S Toyota Corolla Saloon
3. KBB 393S Toyota Station Wagon Avanza
4. Other items
Authorizing Official
(Name) (Signature)
(Date)
5.4. LETTER OF NOTIFICATION OF AWARD
Address of Procuring Entity
_____________________
_____________________
To:
RE: Tender No.
Tender Name
This is to notify that the contract/s stated below under the above mentioned tender have been awarded to you.
1. Please acknowledge receipt of this letter of notification signifying your acceptance.
2. The contract/contracts shall be signed by the parties within 30 days of the date of this letter but not earlier than 14 days from the date of the letter.
3. You may contact the officer(s) whose particulars appear below on the subject matter of this letter of notification of award.
(FULL PARTICULARS)
SIGNED FOR BOARD SECRETARY/C.E.O
5.5 REQUEST FOR REVIEW FORM
FORM RB 1
REPUBLIC OF KENYA
PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD
APPLICATION NO…………….OF……….….20……...
BETWEEN
…………………………………………….APPLICANT
AND
…………………………………RESPONDENT (Procuring Entity)
Request for review of the decision of the…………… (Name of the Procuring Entity) of ……………dated the…day of ………….20……….in the matter of Tender No………..…of …………..20…
REQUEST FOR REVIEW
I/We……………………………,the above named Applicant(s), of address: Physical address…………….Fax No……Tel. No……..Email ……………, hereby request the Public Procurement Administrative Review Board to review the whole/part of the above mentioned decision on the following grounds , namely:-
1.
2.
etc.
By this memorandum, the Applicant requests the Board for an order/orders that: -
1.
2.
etc
SIGNED ……………….(Applicant)
Dated on…………….day of ……………/…20…
FOR OFFICIAL USE ONLY
Lodged with the Secretary Public Procurement Administrative Review Board on ………… day of ………....20….………
SIGNED
Board Secretary
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